[SCA-Dance] logistics/specifics for potential 2015 KWDS site in Germany

Doug Regular dwregular at accesswave.ca
Tue Jun 26 17:29:41 EDT 2012

I am very interested for March and would be okay for Thursday - Sunday.

A very excited Briana

On 2012-06-26, at 5:10 PM, Rachel/Judith <judithsca at aol.com> wrote:

> Salvete!
>    Reading the concern about the travel to/from the airport for  KWDS, I thought I would mention the logistics of the potential site for KWDS in Germany in 2015.
>    First off, I would recommend holding it in March, when airfares are cheapest to Germany but when the weather has the potential to be pleasant for tourist activities. Secondly, Frankfurt International Airport is an hour drive from the site (Miltenberg's 14th c. city hall, which is located in the heart of a gorgeous medieval merchant city with an excellent archeological museum of local finds), or a two hour train ride to a station that is within walking distance of the site (less than half a mile). If one books the train tickets in advance, train fare is about 30 EUR roundtrip. We would probably be able to arrange a shuttle service in exchange for gas money, depending on when people arrive/depart. The youth h ostel in question would be 14 EUR per person per night in multibed rooms (but we will probably have to book/pay for the beds en bloque, which means for the duration of the event, whether the people are in them for two days or four days), plus 6 EUR if people need beds!
> heets to be provided by the site. We can also offe rlimited crash space on the site itself for free, but that would literally be floor space. There are also numerous gorgeous little B&Bs, reasonably priced, within VERY easy walking distance of the site (the furthest is a half mile away, all located in the medieval old town), ranging in price from 40 EUR per night for a single/50 EUR per night for a double to 150 EUR per night for the deluxe Emperor's Suite in the town's historical jewel, the Riesen (in which a Holy Roman Emperor once overnighted).
>     Something to remember, though, is that sites with room/ambience to dance/professional kitchen in which to cook our own food are way more expensive in Europe, so the site fee would be much higher than the average SCA event (the site would probably end up costing about 750 EUR per day - but that is cheap by local standards for all the amenities we are getting). I generally set the breakeven for Academia della Danza at 60 people. For KWDS, I might be comfortable setting the breakeven at 75, but not much more than that since our local groups here have very small bank accounts and cannot really afford to lose money on events.
>    The question comes: would people be happy with a Thursday-Sunday morning event (i.e. classes commence late Thrusday morning, cleanup happens Sunday morning)?
> Judith
> -----Original Message-----
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> Sent: Tue, Jun 26, 2012 3:41 pm
> Subject: Sca-dance Digest, Vol 80, Issue 17
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>   4. Re:  Notes from the Future of KWDS meeting (Mary Railing)

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