[SCA-Dance] Fwd: pennsicdance: The Future of KWDS, part 2

David Learmonth david.a.learmonth at gmail.com
Sun Jul 24 12:56:34 EDT 2011

Yup, at least that is the experience some of the time.  :)

Part of the trick too with the sites is that we tend to be looking for the
same types of sites as Weddings.  But weddings tend to book rather far in
advance, and also, sites can charge a lot more for weddings than for a
non-profit group like the SCA, so that can sometimes hurt our chances of
getting a site.  (since at least for the recent ones, we've been booking
right in the midst of wedding season).  We had issues trying to sort out one
of our first hopeful potential sites for this reason, which set us back a
little bit anyway.  (it would have been a beautiful site, but we couldn't
get them to commit enough rooms).  It is tricky.  While weddings book really
early, many sites won't even let you book more than 1 year in advance.

But I think that the most recent KWDSes may have come in with a proposed
site.  I'm not sure what their schedules were of getting sites sorted out.
 It certainly helps.


On Sun, Jul 24, 2011 at 12:26 PM, Tim McDaniel <tmcd at panix.com> wrote:

> On Sun, 24 Jul 2011, David Learmonth <david.a.learmonth at gmail.com>
> wrote:
> > I've just found that finding a site is a challenge.  It took us
> > quite a while, and I figure that it is another factor that adds
> > pressure to those running the event.  But yes, once found then I
> > guess it isn't so different.  (I mean, with ours, the site
> > coordination had to interact with 4 or so departments at the
> > university and such, so I think that there are further jobs to do.
> > But mainly it was just that getting a site sorted out took quite a
> > while.  It is partly because we were basically looking kingdom-wide
> > for a site, and then to confirm the local group that would be
> > helping to run things.  This isn't always the case, (and we did have
> > local groups scouted out beforehand), but just more levels of
> > approval and such to go through with everything.)
> Ah.  I had assumed that it was the local group saying "hey, there's
> this great site.  Let's put on a show!"  I hadn't thought that a group
> of people would search around a large area for a suitable site.  And I
> suppose that if your site is at A but your staff live in B, C, and D,
> that will make coordination more awkward, and that's an on-going thing.
> Also, I suppose other class-like events have less stringent
> requirements, so it's possible to not just find a site easier, but to
> find an easier site.  Some KWHSSs, like the most recent, were held
> entirely in a hotel, making coordination a lot easier.  (Though I can
> remember two that were on universities, so there were classrooms,
> dorms, and a hotel to deal with.)
> Daniel de Lyncoln
> --
> Tim McDaniel, tmcd at panix.com
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